Communicating and staying in touch with others in the modern world requires some knowledge of technology. Seniors who feel challenged by new developments in the tech world should not hesitate to be involved. Rather, jump in by taking classes or asking family and friends in the know to share their knowledge. Here, we put together an easy guide to using email for seniors who might be a bit apprehensive with technology yet seek to learn more and stay engaged.
Why learn new tricks?
It’s human nature to enjoy routines. In fact, many people find comfort in repetition. But change is inevitable, and older people must strive to learn new things to remain active and function well. Regardless of age, being open-minded to changes and improvements in cis essential for communication in today’s world. So, pardon the expression, sometimes old dogs must learn new tricks to keep up.
Why email?
Communicating via these and other popular platforms is essential for doing everyday tasks. Many trades are moving away from old-fashioned telephone calls to conduct business. For example, most doctors’ offices now use automated services or require patients to go on an app to make their next appointment. Medical patients may also be required to respond to a text to confirm the appointment time and date. These are prime examples why knowing technology basics is a must for all adults. This is particularly helpful for seniors who visit their doctors regularly.
About Emails:
Email is the act of sending messages from one computer to another over the internet. It provides a convenient way for parties to stay connected, informed, and engaged. It is a vital way to manage information and appointments, therefore, it’s valuable for seniors to know email basics. Online communities, newsletters and virtual classes may also be accessed through emails as well, promoting interests and information on deals, events, and more.
Emails can be set up for free, by creating accounts through Gmail, Outlook.com, and Yahoo! Mail as examples. Or they can be set up through one’s internet provider. Popular email platforms offer storage, interface, and specific functionalities. However, it is vital that whatever email service you use offers privacy, storage, and special features such as end-to-end encryption to safeguard personal information. Most people pay to upgrade their storage and protection and enjoy benefits of paid subscriptions to include customer service assistance.
A word of caution first…
Due to the potential for hacking and other scams, avoid opening unfamiliar emails and those which contain suspicious subject lines, grammar errors, or requests for personal information or urgent action. It’s good practice to carefully examine incoming emails and resist opening unfamiliar ones. Check email addresses and pay close attention to domain names. Avoid opening emails that do not properly match a known sender’s domain name – nor click on suspicious links that have the potential to put malware (software designed to disrupt computers or gain access to private information) onto your computer.
Basics on setting up an email account:
- Head to the website you’d like to use to set up your account.
- Click “Create Account” or “Sign up” or its equivalent language.
- Select account type (business, etc.)
- Fill out the required fields (phone number, name, etc.) and agree to conditions.
- Create an email address and password. Most people choose unique addresses and avoid using their real names. Additionally, using strong separate passwords featuring combinations of numbers, symbols and upper and lower cases letters.
Basics on writing and sending an email:
- Open your device. Go to your email provider’s website and open your email app.
- Click on “Compose” a new email to send a message.
- Add recipients via the “To:” or “CC:” (Carbon Copy) or “BCC” (Blind Carbon Copy). Note the latter is not visible to others.
- Include a subject line such as “Re: Meeting” or “Special project” or “Question about meeting” as examples.
- Clearly and concisely write your message.
- Include attachments if needed via the paperclip option, selecting the files you wish to attach.
- Proofread for clarity, grammar, and punctuation.
- Hit “send” to deliver your email.
Tips for crafting emails:
- Be professional and offer a polite greeting and closing.
- Keep emails direct and to the point.
- Always proofread and check attachments before hitting send.
The bottom line
This easy guide to using emails is designed to benefit people who are unfamiliar with these communication platforms and want to learn basics. Technology is continually evolving. Still, email remains a popular way to access information and communicate for business and personal reasons. Seniors may be required to know this technology to conduct everyday tasks such as confirming medical appointments, reviewing bills, and receiving personal messages. While it may feel overwhelming to learn new skills, it is entirely beneficial to have some knowledge of how to navigate popular devices. Older people who lack experience with technology may take classes to acquire basic skills or ask younger family members to show them the ropes. This not only serves to keep the brain sharp, but it also promotes self-sufficiency, independence, and the peace of mind that senior citizens deserve.
